Become an Exhibitor

The 54th Annual HRMA Conference + Tradeshow is a prime opportunity to highlight your products and services directly to your target HR audience. Purchase a booth at the largest human resources tradeshow in Western Canada with 100 tradeshow booths and over 1,000 conference delegates. Book early as this tradeshow sells out every year.


Vancouver Convention Centre West – Ballroom D
April 26 – 27, 2016 (move in April 25th)


Meet Our Exhibitors

Already an exhibitor? Add this Exhibitor Button to the bottom of your email signature to help promote your booth.


Need accommodation in Vancouver? Go to our Accommodation page. Please note that HRMA does not solicit exhibitors for housing reservations. Do not be baited by companies that fraudulently claim to represent HRMA.


Download the exhibitor application form.

For information about our tradeshow please contact:
Duncan Joseph
HRMA Tradeshow Relations Manager

Exhibitor Fees Non-Member Member
Premium Booth $3,450 $2,950
Deluxe Booth $2,950 $2,450
Standard Booth $2,450 $1,950

Prices do not include GST.

Pricing is based on location. Please see the Tradeshow Map (subject to change) for locations of the three booth types. Booths are assigned first to conference sponsors. All other booths will be assigned on a first-come-first-served basis once payment has been received by HRMA. Space is limited. The tradeshow sells out every year so book early to avoid disappointment.


Exhibitor Amenities included in your exhibitor fees:

  • 10′ x 10′ exhibitor area
  • 8′ high back drapes (black)
  • 3′ high side drapes (black)
  • Standard booth carpet
  • Exhibitor Support Centre services
  • Complimentary refreshments and lunches for registered exhibitors (Tuesday, April 26th only)
  • Two exhibitor registration badges per booth
  • One conference tote bag per exhibit space
  • Skirted table and two chairs
  • Basic janitorial cleaning
  • 50% discount on one full conference registration
  • 24 hour security
  • Listing on the HRMA conference website
  • Lead retrieval badge scanner*

* Scanners are provided In lieu of delegate mailing list. Please use to collect the contact details of individuals requesting information regarding your products and services.


Benefits of Exhibiting

  • Connect with over 1200 conference delegates and sponsors. Networking breaks and lunches take place in the tradeshow area.
  • Connect with an additional 500 business leaders, small business owners and HR professionals who aren’t attending conference.
  • Showcase your products and services to current and future clients face-to-face.
  • Purchase one full conference registration package at 50% discount (one per booth).
  • List your organization in the on-site Tradeshow Resource Guide.

Not included in your fees:

  • Electricity
  • Internet
  • AV Equipment
  • Booth set up (other than drapery, table and chairs)
  • Storage
  • Additional booth furnishings
  • Insurance
  • Access to conference sessions

Exhibitor Categories

  • Assessment & Testing
  • Compensation & Benefits
  • Corporate Events
  • Education
  • Employee & Family Assistance Programs
  • Executive Search & Recruitment
  • Financial Services
  • Health, Wellness & Safety
  • Human Resources Management Consulting
  • Human Resources Information Systems
  • Relocation
  • Printing & Publishing
  • Training & Development

Tentative Exhibitor Schedule of Events

Mon April 25 MOVE IN
2:00pm – 6:00pm Tradeshow move in and exhibitor registration. All exhibitors must pick up their registration badges and be moved in by 6pm.
9:30am – 6:00pm
8:30am – 9:30am Exhibitor coffee in tradeshow
9:30am Tradeshow doors open to conference delegates and general public
10:00am – 10:45am
High Traffic
Delegate coffee break in tradeshow
11:00am – 11:45 am Exhibitor lunch boxes served (two per booth)
12:15am – 1:45pm
High Traffic
Delegate lunch served. Seating provided in Ballroom B with exit into tradeshow
3:00pm – 3:30pm
High Traffic
Delegate coffee break in tradeshow
5:00pm – 6:00pm
High Traffic
HR Happy Hour in tradeshow
6:00pm Tradeshow closes
9:45am – 10:45am
8:30am – 9:30am Exhibitor coffee in tradeshow
9:45am – 10:45am
High Traffic
Delegate coffee break including time for delegates to attend the tradeshow
11:00am – 12:15pm Exhibitor move out. Please clear the tradeshow by 4pm.

Please Note: No packing of equipment, literature, etc. or dismantling of booths will be permitted until the official closing of the Tradeshow at 11:00 am on Wednesday, April 27th. If absolutely necessary, special arrangements may be made in advance with Duncan Joseph

For information about the Tradeshow contact:

Duncan Joseph
HRMA Tradeshow Relations Manager